Strictly speaking, a Schedule of Condition is a more relevant document, the term "Inventory" has evolved over many years and is commonly understood to mean "Inventory and Schedule of Condition".
Our Inventories detail a residential property or business premises on a room-by-room basis, documenting the finish, colour and condition of the floor, walls and ceiling as well as listing all fixtures such as switches and sockets, light fittings, radiators and so on.
We map the property by photographing it in detail, so there's likely to be 10 or more photographs of just the floor for any particular room.
For furnished properties we also photograph each item and detail its colour and condition.
Although we are an "Old Fashioned" business in terms of our standards and business ethics, we also understand that the modern fast-paced world requires us to respond at the same rate!
Inventories are presented in two ways. Bound, printed copies and electronic PDF's. We also provide accompanying photographs on authenticated DVD's and access to them via cloud based storage.
All other documentation is usually supplied by email, and we are happy to also supply printed copies upon request.
Our services are designed to match each Client's individual needs as no two people have the same requirements. We discuss each Client's objectives and tailor everything we provide to fit in with their requirements.
Following the compilation of the inventory we usually meet the new tenants at the property to walk through it with them, explaining how the heating and appliances work, checking smoke and CO alarms (a legal requirement) and recording their starting utility readings.
We explain why an inventory is necessary, how it protects both them and the Landlord, and also provide guidance relating to their use of the property (For example, the use of picture hooks, the do's and don'ts regarding listed buildings). We leave a copy of the inventory with the tenants for them to check through over the following few days, and then sign their agreement to it.
We can either return and collect the signed inventory, or the tenants are welcome to email it to us - we then process it, ensuring any specific observations are reported back to the Landlord.
We're available to the tenants during the whole process.
Many Landlords ask us to undertake property inspections throughout each tenancy, reporting on how the tenant is maintaining the property, and whether there is any evidence of smoking or pets if not allowed. This also provides the tenant with an excellent opportunity to tell us about the property from their perspective, and can highlight potential issues that may not have been apparent or discussed. A full report including relevant photographs is then sent to the Landlord.
The opposite of a check in. Armed with the inventory we check the property room-by-room, recording any damage or neglect with allowances made for "Fair wear and tear". In particular, any inadequate cleaning will be highlighted.
The result is a detailed document that also includes closing utility readings, a record of the keys returned by the tenant, copies of any receipts for cleaning etc and the tenants new address.